Vacancy - Secretary

Vacancy - Secretary 

Responsibilities are but not limited to:

  • Answering calls, taking messages and handling correspondence
  • Maintaining diaries and arranging appointments
  • Typing, preparing and collating reports
  • Filing
  • Organising and servicing meetings (producing agendas and taking minutes)
  • Managing databases
  • Prioritising workloads
  • Implementing new procedures and administrative systems
  • Liaising with relevant organisations and clients
  • Coordinating mail-shots and similar publicity tasks
  • Logging or processing bills or expenses
  • Acting as a receptionist and/or meeting and greeting clients
  • If more senior, recruiting, training and supervising junior staff.

Skills & attributes:

  • Good communication, customer service and relationship-building skills
  • Teamworking skills
  • Organisation and time management skills
  • Attention to detail
  • Negotiation skills
  • Assertiveness
  • Flexibility
  • Solution oriented 
  • Tact, discretion and diplomacy
  • The ability to be proactive and use your initiative: to see what needs doing and to do it
  • The ability to use standard software packages (e.g. Microsoft Office) 

Qualifications required:

At least 5 CXC subjects (Mathematics, English, Office Administration mandatory).
3 or more years experience in a similar field.                                                          Age: 35 years or older 
Bachelor's degree in Business Management.

Send your application to today!

Use Vacancy Secretary as the subject line and let's talk.